Staff Management

Manage your tailoring team efficiently with DD Tailors staff management system. Track employee profiles, assignments, attendance, earnings, and settlements all in one place.

What is Staff Management?

The staff management module helps you organize and track all aspects of your tailoring workforce, including:

• Employee Profiles - Store complete staff information and documents
• Staff Groups - Organize employees by skills and roles
• Work Assignments - Assign specific order items to staff members
• Attendance Tracking - Monitor staff presence and working hours
• Earnings Calculation - Track earnings based on completed work
• Settlements - Manage salary payments and reconciliation

Adding New Staff Members

Create staff profiles to track your team members:

1. Navigate to Staff - Go to Staff section from the main menu
2. Click "Add New Staff" - Click the button to open the staff creation form
3. Enter Basic Information:
   • Full Name
   • Phone Number
   • Email Address
   • Address Details
   • Date of Joining
4. Assign Staff Group - Select the appropriate skill group (Master Tailor, Junior Tailor, etc.)
5. Set Salary Method - Choose payment structure (Fixed, Work-based)
6. Upload Documents - Add identification and employment documents (optional)
7. Click "Save Staff" - Staff member is now added to your system

Staff Groups

Organize your staff into groups based on skills. Staff groups help you:

• Assign work based on skill requirements
• Set different rates for different skill levels
• Filter and search staff by expertise

Creating Staff Groups

1. Go to Staff Groups from the main menu
2. Click "Create New Group"
3. Enter group name (e.g., "Master Tailors", "Finishing Team", "Embroidery Specialists")
4. Save the group

Assigning Work to Staff

Assign specific order items or units to staff members to track who is working on what:

1. Open an Order - Navigate to the order you want to assign
2. Select Order Item - Click on the specific item to assign
3. Click "Assign Staff" - Open the staff assignment dialog
4. Select Staff Member - Choose the employee who will work on this item
5. Set Units/Quantity - Specify how many units are assigned
6. Save Assignment - The work is now assigned and tracked

Attendance Tracking

Keep track of when your staff members are present and working:

Recording Attendance

1. Navigate to Staff → Attendance
2. Select the date
3. Mark each staff member as Present, Absent, or Half-day
4. Save the attendance record

Viewing Attendance Reports

Generate attendance reports to analyze staff presence patterns:

• Go to Reports → Attendance Report
• Select date range
• Filter by staff member
• View summary statistics (total present days, absent days, percentages)
• Export as PDF for records

Earnings & Settlements

Track staff earnings based on their work and process salary payments:

Salary Methods

Viewing Staff Earnings

1. Go to Staff → View Staff Member (click on a staff)
2. Scroll to the "Earnings" section
3. View breakdown showing:
   • Completed order items/units
   • Earnings amount for each work
   • Total earnings balance
4. Use filters to narrow by date range if needed

Processing Settlements

1. Go to Staff → View Staff Member (click on a staff)
2. Scroll to the "Settlements" section
3. Click "Add Settlement"
4. Enter the settlement amount
5. Add notes or reason (optional)
6. Save settlement - Amount is deducted from pending salary

Staff Performance Reports

Generate comprehensive reports to analyze staff performance and productivity:

• Staff Report - View detailed information about each staff member and their performance
• Attendance Report - View attendance patterns and percentages

Best Practices

Frequently Asked Questions

What's Next?

Now that you understand the basics, explore these features: